Extranet Write For Us Fluid communication lays the foundations for successful collaboration between companies and people outside them. However, whether it is a question of orders to a supplier or production notifications for some customers, it is often complicated and ineffective to clarify depending on the details by phone or email. In this, an extranet constitutes a way of providing internal information to a selected circle of people. So, what is an extranet, and how does it work?
What is an extranet?
The word extranet results from the combination of the Latin word “extra” (outside) and “net” (network), thus designating a private and controlled network of computers that uses Internet technology to connect a defined group of people. External users and grant them access to the network. An extranet makes specific resources available to an authorized circle but not the general public. Some potential external users are business partners, vendors, and customers. Implementing an extranet facilitates the exchange of information beyond the company’s limits, especially the communication between its employees and external people.
Internet, intranet, extranet: how are they different?
The extranet is a postponement of the intranet that uses the same technology as the Internet. However, if we compare the three concepts in a corporate framework, the differences are better understood:
Intranet: The intranet is a corporate network that connects various participants and thus allows internal exchange. It used to be physically located in the company, and the access permissions of each one of the members of the network are regulated with access controls, groups, and user roles so that all do not have access to all sectors. This limitation of access permissions is convenient, for example, to provide certain information only to some departments.
Extranet:
An extranet is a corporate network that communicates to internal and external users through subnets, thus allowing exchange between company employees and people outside of it. In this case, access to the extranet is not tied to a particular place, and external users do not gain access to the entire intranet but are only allowed to enter certain areas. Here, the type of information available to each user is also regulated with access controls, groups, and roles, so suppliers and clients have different permissions.
Internet:
The Internet is a global and open set of computer networks. It is not a homogeneous network but comprises many different networks.
Possible uses of an extranet in the company With the implementation of an extranet in a private company, in an organization, in a university, or an association, a comprehensive information network is built that can be integrated into corporate processes in various ways:
Data traffic – An extranet facilitates electronic data interchange, often called EDI for Electronic Data Interchange, on documents (order forms, delivery notes) that trading partners send. With this, data can be shared beyond company boundaries and processed without manual editing.
Data management:
In such a network, data can be quickly updated and made available to authorized users, ensuring the currency and transparency of data processing.
Cooperation: An extranet facilitates the everyday use of software applications and collaboration with other companies.
Communication of information:
This way, news of interest to specific we can be announced.
Knowledge Management: Partners can share the use of training programs or develop typical applications.
Companies can also integrate other functions to facilitate exchange with the outside world, such as a search engine, a personnel directory, or a messaging service.
How does the extranet work?
From a technical point of view, the extranet and the Internet share configuration: communication takes place on both networks thanks to around 500 network protocols that determine based on which rules and format the contact occurs. The Internet Protocol, IP, and Transmission Control Protocol, or TCP, are the foundation of data exchange.
Companies have several ways to implement an extranet: it could be a fully self-contained network only accessible via a separate phone line, or it could be connected to the Internet through protection mechanisms.
Security and protection on the extranet
When sensitive data is exchanged, taking precautionary measures concerning third parties that may illegally access internal information and possible security leaks within the same company is essential.
A firewall prevents unauthorized access from outside the extranet and the company.
Passwords – Keys prevent unauthorized access (also within the company) to data stored on the server.
The adequate protection of the extranet goes through an external firewall installed between different computer systems, which gives it the name of a network or hardware firewall.
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